Applicant tracking systems can be great tools to help organize your hiring process. But sometimes they can be unwieldy and confusing. Have you ever used an ATS for awhile and then forgot where you put some information from last month?
One way to improve your applicant tracking system is to simplify it. There are two ways you can do this.
Simplify the data
The majority of people use applicant tracking systems as a database of potential, current, and past employees. Depending on which system you’re using each person can have from a dozen fields of data all the way to hundreds of fields. Some of these data fields are required and important but not all of them.
To simplify your ATS, try to remove any fields that aren’t as valuable as the others. You probably don’t need to track an employee’s eye color or t-shirt size, and if you do need that later on (for ordering company shirts) you can always ask them.
Not only will removing extraneous fields mean you have less data to enter but it will also clean up the user interface. This will make the important information stand out better.
Simplify your processes
Sometimes, especially with small businesses, when an applicant tracking system is installed the company will revise and redefine their hiring processes around the system. The idea is to make things easier for working with the ATS. While this can work, it can also force you into a process that doesn’t quite work for your company, thus making things inefficient.
If you build your processes around what works best for your business, and only use the ATS as a piece of that process, you’ll get far better results. In other words, you want to build your process and then bring in the ATS when you need actual data (e.g. new applicants). This means the ATS is like a specialized database that is only used to look up information versus the ATS making decisions for you and your process.