Now that you have created an employee database and built your employee history, you’ll need to keep those up-to-date. Depending on the size of your organization and how frequently things change, you might need to set aside some time every week or even every day in order to keep things current.
There are three things you should look for so you can keep your training tracker up-to-date.
1. New hires
When a new employee is hired, they should be added to the training database. You want to both create their employee record and then add any relevant training they have. Some employees will have some past experience that you might want to add to your own tracker. For example, a new employee with CPR training is useful to know.
This would also be a good time to talk with their manager to see if there is any additional training the new employee should be scheduled for.
2. Employee terminations
On the other hand, when an employee is let go or quits you will want to track that too. Some training trackers require you to delete the employee from the system but that can be problematic if you ever need to know about that employee’s training history later on. Also, deleting an employee will mess up your metrics and statistics which will make comparing your data difficult.
3. New training
The third, and most common event will be when there is a new training for an employee. As you’d expect, you will just need to find the employee’s training record and add the new training.
Since this is the most common event, some tracking trackers have streamlined their workflow to make this event really easy and fast. This can be a good thing since any time you save on entering data is time that you can spend doing other things.
Now that you’ve read about how to manage the day-to-day changes for a training tracker, you know enough to setup and manage the training data your organization creates. The last article in this series will discuss the higher, more strategic work you can do with a training tracker.